Why hosting events matter and how to organize them with Notion


Jun 24, 2024

Project management

Jun 24, 2024


Events? Why would you want to host them?

Believe it or not, organizing events is a fantastic way to boost your startup’s brand awareness and connect with your audience. It doesn’t matter if your company is new or has been around for a while; events can be a great way to support your startup’s growth and promote or launch a new service or product. In this blog, we’ll explore why and how you can easily manage them using Notion with your team. 😉

Spoiler alert: we’re giving away two Notion event templates — a basic one for complete beginners and one for intermediate users with more advanced features.

But before we jump into the templates, let’s start with why hosting events matter.

Build brand recognition

Think of events as a great way to create excitement around your organization. Hosting events not only gets your name out there but also helps people connect with your brand on a deeper level.

Make face-to-face connections

While building your brand recognition is vital, making personal connections with your clients, audience, or members is equally important. These face-to-face interactions can significantly increase their engagement and loyalty. Such connections, rare in the virtual world, can solidify interest in your company, product, or service, making them key to your growth.

Build trust

Often overlooked, hosting events can show that your company is legitimate and capable. Whether big or small, the fact that you’re hosting an event helps people connect with your brand and mission, reinforcing their trust in you.

Establish thought leadership

Hosting seminars or meetups for industry leaders positions your business as an innovator and a hub for new ideas and collaboration. This not only provides value to your community but also helps establish your business as a trusted resource.

Now that you know why events are important, let’s dive into how to prepare, organize, and plan them in Notion. Our templates are built for beginners and intermediate users, each designed to cover everything a sound event management system needs, including event descriptions, agendas, host and speaker information, vendor details, expenses, budgets, and tasks.

Event management templates for Notion

Basic template — for Notion newbies

Starting with our basic template, you can quickly plan an event without knowing much about Notion.

Get our free event management template here to follow along.

To start using it, simply click on the button labeled “New event.” This will automatically create a toggle where you will find everything you need to plan and organize your events using the most basic blocks in Notion.

Then, add the name of the event and the date.

After that, open the toggle. Here, you’ll find additional toggles to help you better organize your event, such as:


Using a simple table block, you can effortlessly plan the agenda for your event. Just fill in the name, start time, and completion status, which can be updated during the event.

Event description

The event description feature is a one-stop solution for all your event details. It includes the theme, a ready-to-use description for social media, the date, and a quick link to the registration page.

Location details

Details about the event location and any relevant information, such as whether they provide internet, free coffee, etc.

Host & speakers

A bullet list with the hosts and all the speakers, including their full names, job titles, and social media handles.

Vendors, expenses, and budget

Details about your expenses and budgets. Start with a callout block highlighting the budget at the top, followed by a database where you can add all your expenses, their statuses, and the final sum.


Lastly, but no less important, a tasks checkbox to add what you or your team needs to do.

Advanced template — for seasoned Notion users

For those with more Notion experience, our advanced template is ideal for managing larger events that require collaboration.

Get our free event management template here to follow along.This template includes databases to manage every aspect of your event, track expenses, assign team tasks, and keep contact information for vendors and speakers. It also features three landing pages you can use for your events.

This template includes databases to manage every aspect of your event, track expenses, assign team tasks, and keep contact information for vendors and speakers. It also features three landing pages you can use for your events.

On each event page, you'll find:

Event brief

All the details related to the event, such as the theme and a description to copy.

Public page

This is your canvas to create a unique online presence for your event. Remember, it's optional, but it can greatly enhance your event's visibility.


This is your command center for managing your team's workload. Assign tasks, set deadlines, and track their status to ensure everything is on track and nothing slips through the cracks.


A section to keep track of every expense for the event. In the next database view, you can see how much you spend per category, such as catering, venue, promotion, staff, etc.

Speakers & vendors

Lastly, a section to keep track of the speakers and vendors of the event.

Video demo of the template

Get our free event management template → here to follow along.

Hosting events can be transformational for your startup, offering a platform to connect with your audience, establish trust, and demonstrate your brand's unique selling proposition. With Notion, organizing and hosting events makes it that much easier.

If you need help setting up your event management system in Notion, let’s connect to discuss how we can elevate your event planning!