Hi there,
This week, we’re back with another sneak peek from our upcoming Notion Guide for Engineers (official name still to be determined), and this time, it’s all about Notion’s Wiki.
For teams, especially engineers who rely heavily on documentation, having a single source of truth is of the utmost importance. The last thing you want is for your engineering team to have to hunt down scattered docs across your Notion workspace or, worse yet, across multiple platforms — a huge productivity buzzkill.
In today’s newsletter, we’re diving into Notion’s wiki features. We’ll show you how to tap into its full potential and enhance your engineering team’s knowledge management.
Alright, let’s jump in! 😄🚀
Begin with Templates

Starting a wiki from scratch can be daunting. Thankfully, Notion offers several pre-designed templates to simplify the process. But don’t stop at mere utilization. Customizing these templates is essential, ensuring they’re meeting your team’s unique needs and objectives.
Uphold Trust with Verification

Notion’s Verification feature helps to make sure content doesn’t grow stale. Team members are notified when a document nears its expiry date, prompting a review to ensure your wikis remain accurate and up-to-date.
Harness the Power of Tags

Tags are not just mere labels; they unlock a world of possibility in Notion, especially when paired with its database features. By linking databases, you can seamlessly embed and reference your wiki across various areas of your workspace, ensuring relevant information is always at your fingertips. Additionally, with the filter functionality, teams can tailor their wiki view, allowing them to focus only on the content specific to their roles or projects.
Strategize Access

While collaboration is key, unrestrained editing can lead to chaos. It’s crucial to strike a balance between fostering a collaborative environment and maintaining content integrity. Not everyone on the team should have unrestricted editing rights. In Notion, you can strategically set permissions, determining who can view, comment on, or edit content. This ensures that while the spirit of collaboration thrives, the essence and accuracy of your wiki remain intact.
Notion’s Embeds

With its powerful embedding capabilities, Notion allows you to transform your wiki into a multimedia hub, centralizing and connecting diverse sources of information.
Incorporating design with Figma
Clarifying concepts with Loom
Capturing insights with Typeform
Showcasing code with Code Blocks
There you have it — a rundown of optimizing your Notion wiki for improved team collaboration and productivity.
If you found value in this newsletter and believe others in your network would too, we encourage you to share it with them.
Until next time,
Optemization⚡️
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