Shared @July 29, 2020
👋 Hello There
Outline
Context: I run optemization.com, a no-code productivity consultancy where I help busy people build organization systems and habits to free up more time and focus for getting important sh*t done.
Files: download the visuals of the dashboard below.
🗺️ Workspace Structure
📋Dashboard Outline
🔺Top
Separated with "•" character (alt + 8)
💯 Tasks
Tasks databaseClient: tasks that are related to client projects
P.type filter not showing up is a bug. It's filtering for this field being "not empty"
Unassigned: tasks that do not have a project assigned to them
Tasks databaseInternal: task that are non-client focused
P.type filter not showing up is a bug. It's filtering for this field being "not empty"
Blocked: tasks where I'm waiting for something or someone to take action
Habits and Days databasesSystematic: daily habits and two weeks at a glance
Habits database view filter
Days database view filters
Tasks databaseComplete: tasks completed in the past week
Tasks
📆 Important Dates
Calendar database in calendar view of everything that's not a meeting: project deliverables, internal achievements and events.
🩸 Client Projects
Projects database in table view filtered for client projects
Projects database in board view grouped by stage
💬 Meetings
Calendar database in list views filtered of all the meetings filtered and sorted by datePast Meetings: calendar records filtered by primary type (meeting) and date in the range of last week
Today: calendar records filtered by primary type (meeting) and date today
Upcoming Meetings: calendar records filtered by primary type (meeting) and date in the range of next week
⚙️ Internal Projects
Projects database in table view filtered for internal projects
Content database in table view filtered by creation property but sorted by Status and edited time
🔮 Future
Projects and Tasks linked database view and pagesIdeas: internal projects in "prospecting" stage
Backlog: task records that do not have a due date
WIP Pages: it's just pages :)
🎁 Tips & Tricks
Icons
Special Characters
The two buttons you see right justified on most sections allow me to navigate the dashboard and respective sections easier.
I used a bunch of spaces to put these buttons inline with section titles:
- Open section in a full screen (see this): ⤢ → Show expanded view GIF
- Go to the top of the dashboard: ⇪
New Windows
I often open Notion in multiple windows, here's how:
cmd + shift + n: open current page in new window
cmd + shift + click : open selected page in new window
cmd + enter : open selected page in quick search in a new window
Screen Sizes and dashboards
I have a 13 inch Macbook hooked up to an XDR display. In full-screen mode, Notion adjusts to the dimensions of the screen, so I have two version of the same dashboard. That was the titles with a bunch of aforementioned spaces don't overflow onto two lines.
❓Quick Question
I am considering putting up my workspace and dashboard up for purchase...
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